Gutmann College House Manager

The Gutmann College House Manager is integral to supporting Gutmann programming and traditions while helping to create a vibrant house community. The House Managers are responsible for supporting all aspects of programming and administration in Gutmann College House.

Terms of Appointment:

• 8-12 hours per week, with at least 2 hours a week working in the House Office. Includes some evening/weekend hours.
• Attend weekly manager meetings with the Gutmann house administration.
• Managers will be required to move into Gutmann by August 20, 2024. Mandatory House Manager training will begin August 21, 2024.

Eligibility:

• By the start date, the Gutmann House Manager must be a full-time student at the University of Pennsylvania and resident of Gutmann College House for the 2022-2023 academic year in good standing with the University and within the College House system.

General Expectations:

• Create a welcoming environment in the Gutmann House office by greeting visitors and assisting as necessary.
• Maintain consistent hours in the Gutmann House Office at least once a week between 9am-5pm
• Develop budget with House Manager funds for program initiatives in the house.
• Understand and utilize the Gutmann House website as appropriate.
• Create marketing materials and flyers for house wide events.
• Manage Gutmann’s social media presence, and creatively facilitate engagement among residents.
• Be present and have an active role during all Gutmann College House traditions.

Administrative Responsibilities

• Inventory house supplies and consumable items.
• Maintain, update, and manage house Loan Library
• Reconcile purchases made with student program card in a timely fashion in accordance with university policy.
• Ensure house events and room reservation calendar is up to date.
• Assist with the coordination of Gutmann Senior Staff programming.
• Maintain and update display spaces in Gutmann.
• Keep house office and storage organized.
• Maintain seasonal decorations in the house office and throughout GCH. 
• Answer GCH office telephones. Take and relay messages when necessary.

Programming Responsibilities

• Coordinate and lead signature programming efforts for Gutmann College House. These include Bingo Nights, weekly Mix & Mingle, and others.
• Lead student committees for planning the following signature annual GCH events: Off Campus Fall Event, Spookyfest, Superbowl, Sunset Celebration
• Create new traditions and events to promote community building in GCH.
• Acts as a liaison for the Gutmann House Office with student organizations looking to collaborate on house events.
• Document Gutmann house programs and events for posting on social media.
• Support collaborative programming between Gutmann and campus partners.

Reservations Responsibilities

• Support reservation requests from students and partners using the Gutmann MPR
• Implement training and education for groups using the Gutmann reservation process.
• Perform walkthroughs of reservable spaces to ensure they are being cleaned and maintained.

Position Benefits

There are several personal and leadership benefits to serving as a House Manager in Gutmann College House. Gutmann House Managers will:

• Can have a lasting effect on the experience and communities of Gutmann residents.
• Enhance leadership skills and ability to work in a team-focused environment.
• Build upon your resume!
• Connect and build meaningful mentoring relationships with faculty and students on campus and other student leaders.
• Engage in critical thinking and communication skills.

Gutmann House Manager Interest Form